Team Collaboration

There are two ways to work on boards with other people: send a board's management link to anyone who should run it, or set up a Premium team so your colleagues share your plan and can find each other's boards.

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Which plan do I need?

Management links work on Pro and Premium. The team workspace and audit log are Premium. See pricing.

Collaboration features

Feature	Free	Pro	Premium
Management link (editing access, one per board)	✕	✓	✓
Team workspace (up to 4 people)	✕	✕	✓
Teammates get Premium features	✕	✕	✓
Audit log	✕	✕	✓

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Only need help with scores?

A scorekeeper link lets a helper update scores from their phone without touching settings, the roster, or anything else. It's free on every plan.

Give someone editing access to a board

This is how you give another person admin rights to a board. Every board has one management link: whoever opens it gets the board's editor, with no account or sign-in needed.

Open Share on the board

Open the board from your boards dashboard and click Share at the top of the editor.

Go to the Editing access tab

The Share window has three tabs: Audience, Editing access, and Add to website. Editing access holds the management link. If it says editing access is turned off, click Create a management link.

Copy the link and send it

Click Copy link and send it to the people who should run the board. Treat it like a password: it works for anyone who has it, it can be forwarded, and it doesn't expire on its own.

What the link holder can and can't do

Action	Board owner	Management link
Update scores and participants	✓	✓
Change appearance and board settings	✓	✓
Download or export board data	✓	✕
Duplicate, archive, or delete the board	✓	✕
Regenerate or turn off the management link	✓	✕
Upgrade the board or the plan	✓	✕

Limits such as the participant cap always follow the board owner's plan. If the owner's plan lapses to Free, the link stops granting edit access until the owner upgrades again.

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One link, shared by everyone you send it to

Editing access isn't assigned to individual people. To remove someone, click Regenerate link on the Editing access tab (the old link stops working at once) and send the new link to the people who should keep access. Turn off access disables editing links for that board entirely. Neither changes your public view link.

Set up a Premium team

A team is a small shared workspace of up to four people: you plus three members. Everyone on the team gets Premium features on their own boards, and everyone's boards appear together on the dashboard.

Create a team

Click Team in the top navigation (or go to /team), name your team, and click Create Team. As the creator you become the team Owner.

Invite members

Click Invite Member and share the invite link. The person needs a MakeTheBoard account; once they open the link and accept, they join as a Member. A person can belong to one team at a time.

Manage who's on the team

The members list shows each person's role. Here's what each one can do:

Capability	Owner	Member
Premium features on their own boards	✓	✓
See teammates' boards under Team Boards	✓	✓
View the audit log	✓	✓
Invite and remove members	✓	✕
Leave the team	✕	✓

Some teams show an Admin badge on a member. It currently has the same permissions as Member; only the Owner can invite or remove people.

Find each other's boards

Your boards dashboard shows a Team Boards section with the boards your teammates own. To let a teammate update scores on one of your boards, send them its management link (above).

Review the audit log

The audit log on the Team page records changes to the team itself (invites created or revoked, members joining, leaving, or being removed) with who did it and when. It doesn't track edits to individual boards.

The audit log records who did what, and when

Frequently asked questions

How do I give another person admin rights to my board?

Open the board, click Share, and go to the Editing access tab. Copy the management link and send it to the person. Anyone who opens that link can run the board — scores, participants, appearance and settings — without signing in. Editing access needs a paid plan (Pro or Premium) on the board owner's account.

Can I give admin access to one specific person instead of a link?

Not yet. Editing access is a single management link per board, and everyone you send it to shares it. To cut someone off, regenerate the link on the Editing access tab (the old one stops working immediately) and send the new link only to the people who should keep access.

What can't someone with the management link do?

They can't delete, archive, or duplicate the board, export its data, change or turn off the management link, or buy upgrades for it. Limits such as the participant cap follow the board owner's plan.

How do I stop someone from editing my board?

Click Share, open Editing access, and choose Regenerate link to issue a new one, or Turn off access to disable editing links for that board entirely. Both take effect immediately and don't change your public view link.

Does a team give my teammates editing access to my boards?

A Premium team lists every member's boards in a Team Boards section on each member's dashboard and gives every member Premium features on their own boards. To let a teammate update scores on one of your boards, send them that board's management link.

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Related guides

Sharing & embedding covers the public view link, QR codes, and embeds. Participant signup lets people add themselves without any editing access.